1. Information Collection
The conference collects information you provide directly to us (e.g. during registration or when contacting us), as well as information collected automatically through cookies and similar technologies.
We use your information to:
- Provide, operate, and maintain our Service;
- Communicate with you and provide support;
- Market and improve our services, where permitted by law.
- Ensure the security and integrity of our platform;
- Comply with legal obligations.
The conference retains your personal data only as long as necessary for the purposes outlined in this policy, unless a longer retention period is required or permitted by law. We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or alteration.
You have the right to access, correct, or delete your personal data.
2. Medical Care
The conference is held at a standard event venue equipped with basic first aid supplies. However, please be aware that the venue is not a medical facility and no professional medical staff are permanently on-site. If you have any pre-existing medical conditions, allergies, or specific health needs, we strongly encourage you to bring an adequate supply of personal medications, carry relevant medical information or emergency contacts, and consider purchasing travel and health insurance for the duration of the event. In the event of a medical emergency, please notify a conference staff member immediately, and we will assist in contacting local emergency services. Please note that the conference organizers and venue hosts assume no liability for any health-related incidents. Your wellbeing is ultimately your own responsibility.
3. Code of Conduct
The conference is committed to providing a safe, respectful, and inclusive environment for all participants. Harassment, discrimination, or any form of inappropriate behavior will not be tolerated. If you experience or witness any violation, please report it to a member of the organizing team in person, via email, or through a designated anonymous channel. All reports will be handled with discretion and seriousness. The event organizers reserve the right to take appropriate action, including warning the offender or expulsion from the event without refund, in response to any misconduct.
4. Photos and Recordings
The conference takes photos or videos during the conference for purposes such as post-event summaries, promotional materials, or archiving. By attending, you are giving your consent to appear in such content. If you prefer not to be photographed or recorded, please inform a member of the organizing team in advance or on-site, and we will do our best to accommodate your wishes, though we cannot guarantee exclusion from all group shots or wide-angle recordings. All content produced by the organizers remains the property of the conference and may be used for future educational or promotional purposes.
5. Force Majeure
In the event of unforeseen circumstances beyond our control: such as natural disasters, public health emergencies, government restrictions, or other force majeure events that force us to change, postpone, or cancel the conference, we will notify all registered participants as soon as possible via email and official communication channels. However, the conference organizers cannot be held responsible for any additional costs you may incur, including but not limited to travel, accommodation, or other related expenses as a result of such changes or cancellation.
6. Fire Safety
Upon arrival, please take a moment to locate the nearest emergency exits and fire extinguishers, and familiarize yourself with the venue's emergency evacuation guidelines. In the event of an emergency, remain calm, do not use elevators, and follow the instructions of venue staff and organizers. Please note that smoking is only permitted in designated outdoor areas: please dispose of cigarette butts responsibly. If you notice any potential hazards, such as blocked exits or exposed wiring, please report them to a staff member immediately.
7. Policy Updates
We may update this policy periodically. The updated version will be posted on this page, and we encourage you to review it regularly.
